Job Description
Join our vibrant team as a full-time Office Assistant in the heart of San Francisco! We're seeking a highly organized professional to support our fast-paced environment with exceptional administrative expertise. This role offers a flexible schedule (8am-5pm with core hours 10am-3pm) and the opportunity to grow within a forward-thinking organization. If you're a proactive multitasker with a passion for seamless operations, we encourage you to apply!
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (calls, emails, correspondence) with professionalism
- Maintain organized filing systems (digital and physical) for records and documents
- Assist with office procurement, inventory management, and vendor coordination
- Support event planning and meeting logistics for internal and external stakeholders
- Perform basic bookkeeping tasks and expense report processing
- Onboard new hires and assist with administrative onboarding processes
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a dynamic setting
- Experience with office equipment (copiers, scanners, phone systems)
- Positive attitude and collaborative team spirit