Job Description
Join our vibrant downtown Chicago team as an Office Assistant and become the backbone of our daily operations. We're seeking a detail-oriented professional to support our executives and ensure seamless office functionality. This role offers growth opportunities in a collaborative environment with competitive benefits and a prime Loop location.
Responsibilities
- Manage executive calendars and coordinate complex meeting schedules
- Handle incoming communications including calls, emails, and correspondence
- Process office invoices and maintain accurate financial records
- Order and maintain office supplies and equipment inventory
- Assist with onboarding new hires and office orientation
- Coordinate travel arrangements and expense reports
- Support cross-departmental projects as needed
Qualifications
- Associate's degree or 3+ years of administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Salesforce, Asana)
- Ability to handle confidential information with discretion
- Proactive problem-solving approach