Job Description
Join our dynamic team at Apex Business Solutions as an Office Assistant in Seattle! We're seeking a proactive professional to support our fast-paced operations. This full-time role offers competitive compensation, comprehensive benefits, and immediate start. Ideal candidates thrive in collaborative environments and excel at multitasking. Enjoy Seattle's vibrant culture while growing your administrative career with us!
Responsibilities
- Manage executive calendars and coordinate complex scheduling
- Process invoices, expense reports, and financial documentation
- Handle incoming communications (phone, email, mail) with professionalism
- Prepare and distribute meeting materials and correspondence
- Maintain digital and physical filing systems with precision
- Support onboarding processes for new team members
- Coordinate office logistics and vendor relationships
Qualifications
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational and time management abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and exercise discretion
- Associate's degree in Business Administration or related field
- Experience with QuickBooks or accounting software preferred