Job Description
We're seeking a highly motivated Office Assistant to join our dynamic team in Seattle. This immediate full-time role offers competitive compensation and benefits in a fast-paced corporate environment. You'll be the backbone of our office operations, ensuring seamless daily workflows and exceptional administrative support. If you're detail-oriented, tech-savvy, and thrive in collaborative settings, apply today to start your career with us!
Responsibilities
- Manage incoming communications (phone, email, mail) and maintain professional client interactions
- Coordinate calendars, meetings, and travel arrangements for executive staff
- Process invoices, expense reports, and financial documentation with precision
- Maintain digital and physical filing systems for confidential company records
- Support HR functions including onboarding, benefits administration, and compliance
- Order office supplies and manage vendor relationships
- Prepare presentations, reports, and correspondence using Microsoft Office Suite
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years experience in administrative support or office management
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in deadline-driven environments
- Experience with office management software (e.g., Asana, QuickBooks)
- Valid Washington state driver's license (for occasional errands)