Job Description
Join our award-winning team as a full-time Office Assistant in the heart of Seattle! We're seeking a dynamic professional to support our operations with exceptional organizational skills and a passion for efficiency. This role offers a flexible schedule (8:30 AM - 5:30 PM with core hours) and growth opportunities within our collaborative environment. You'll be the backbone of our office, ensuring seamless daily operations while contributing to a positive workplace culture. If you're detail-oriented, tech-savvy, and thrive in fast-paced settings, we want to meet you!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Process incoming/outgoing correspondence, mail, and shipments
- Maintain digital filing systems and ensure document security compliance
- Order office supplies and manage inventory control
- Coordinate office events and team-building activities
- Provide first-level IT support and troubleshoot office equipment
- Assist with new employee onboarding and orientation processes
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Experience with office management software (e.g., Asana, Trello)
- Exceptional verbal/written communication skills
- Strong problem-solving abilities and attention to detail
- Ability to handle confidential information with discretion
- Flexibility to adapt to changing priorities and deadlines