Job Description
Join our dynamic team at DataFlow Solutions Inc. as an Office Assistant in San Jose! We're seeking a detail-oriented professional to support our daily operations with exceptional organizational skills. This hybrid role combines administrative excellence with data precision, making it ideal for candidates who thrive in fast-paced environments. Enjoy competitive benefits, modern office amenities, and opportunities for growth in a tech-forward company.
Responsibilities
- Accurately enter, update, and maintain digital records in CRM and ERP systems
- Process invoices, expense reports, and payroll documentation with 99%+ accuracy
- Coordinate office logistics including scheduling, meeting arrangements, and inventory management
- Generate weekly/monthly reports using Excel and Salesforce analytics tools
- Manage digital filing systems and ensure data compliance with SOX regulations
- Support HR functions onboarding documentation and benefits administration
- Act as primary point of contact for vendor communications and service requests
Qualifications
- 3+ years of professional data entry experience with 10,000+ keystrokes/minute
- Advanced proficiency in Microsoft Office Suite (Excel, Outlook, Word)
- Familiarity with Salesforce, QuickBooks, or similar business software
- Associate's degree or equivalent certification in Office Administration
- Proven ability to maintain confidentiality and handle sensitive information
- Exceptional time management with demonstrated multitasking abilities
- Strong problem-solving skills and adaptability to changing priorities
- Professional written and verbal communication skills