Job Description
We are seeking a highly organized Office Assistant to join our dynamic team in the heart of Manhattan. In this pivotal role, you'll be the backbone of our daily operations, ensuring seamless administrative support across all departments. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to make an immediate impact. Immediate hiring – apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Oversee office supply inventory procurement and vendor management
- Prepare and distribute confidential documents, reports, and presentations
- Coordinate travel arrangements and expense reports for senior staff
- Maintain organized filing systems (digital and physical) with strict confidentiality
- Support HR functions onboarding processes and new hire documentation
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks and manage competing deadlines
- Discretion handling confidential information and sensitive documents
- Experience with office equipment (copiers, scanners, phone systems)
- Ability to adapt quickly to changing priorities in a high-volume setting