Job Description
Join our dynamic team in the heart of downtown San Diego as a Local Office Assistant! We're seeking a proactive professional to ensure seamless daily operations in our vibrant workspace. This role offers growth opportunities, competitive benefits, and the chance to make an immediate impact. If you're organized, detail-oriented, and thrive in collaborative environments, we want to hear from you!
Responsibilities
- Manage front desk operations including call screening, visitor greeting, and mail processing
- Coordinate calendars, schedule meetings, and maintain office supplies inventory
- Handle confidential document preparation and digital file organization
- Assist with accounts payable/receivable processing and expense reports
- Support event coordination and office logistics for team activities
- Maintain clean, welcoming workspace environment and common areas
- Collaborate with department heads on administrative projects and process improvements
Qualifications
- Minimum 2 years office administration experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines
- Discretion when handling sensitive information
- Associate's degree or relevant certification preferred