Job Description
We are urgently seeking a highly organized Office Assistant to join our dynamic team in Indianapolis. As the first point of contact for clients and visitors, you will ensure seamless office operations while supporting multiple departments. This is an excellent opportunity for a proactive professional to contribute to a thriving business environment with growth potential.
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism
- Coordinate office supplies inventory and procurement processes
- Maintain digital and physical filing systems with meticulous attention to detail
- Schedule appointments and meetings across executive calendars
- Process invoices and expense reports accurately
- Assist with onboarding new hires and orientation materials
- Support special projects and event coordination as needed
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Ability to multitask in a fast-paced environment
- Strong organizational and time management abilities
- Discretion with confidential information