Job Description
Join our dynamic team at Phoenix Administrative Solutions as a Full-Time Office Assistant in Phoenix, AZ! We're seeking a detail-oriented professional to provide essential support across our busy office environment. Enjoy a flexible schedule while making a meaningful impact through seamless administrative operations. This full-time position offers stability, growth opportunities, and a collaborative culture in the heart of Arizona's business hub. If you thrive in organized settings and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department staff
- Handle incoming communications via phone, email, and in-person inquiries
- Process invoices, expense reports, and financial documentation accurately
- Maintain digital and physical filing systems with strict attention to confidentiality
- Coordinate office supplies inventory and equipment maintenance requests
- Assist with onboarding processes and new employee orientation materials
- Support special projects including event planning and data compilation
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively with flexible scheduling needs
- Professional demeanor with excellent customer service orientation
- Basic knowledge of office equipment (copiers, scanners, phone systems)