Job Description
Join our dynamic team at Pacific Tech Solutions, a leading innovator in sustainable technology, as a Full-Time Office Assistant in the heart of San Francisco. We're seeking a highly organized professional to support our growing operations with exceptional administrative excellence. Enjoy a modern office environment with stunning Bay views, competitive benefits, and a flexible schedule designed for work-life balance. If you thrive in fast-paced settings and possess exceptional multitasking abilities, this is your opportunity to make a significant impact.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange complex travel itineraries
- Handle incoming communications, including phone calls, emails, and correspondence
- Process invoices, expense reports, and financial documentation with precision
- Maintain digital and physical filing systems for confidential company records
- Coordinate office logistics, including supply inventory, equipment maintenance, and vendor management
- Support onboarding processes for new hires and coordinate orientation activities
- Assist with special projects including event planning and report preparation
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven experience in scheduling and calendar management
- Ability to prioritize tasks and adapt to changing priorities
- Knowledge of basic accounting principles preferred
- Flexibility to work occasional evenings/weekends for company events