Job Description
Join our vibrant Boston team as a Part-Time Office Assistant and become the backbone of our dynamic workspace. We're seeking a proactive professional to ensure seamless office operations while supporting our mission to deliver exceptional client experiences. This role offers flexible hours (20-25 hrs/week) with potential for growth within our expanding Massachusetts operations.
Our ideal candidate thrives in fast-paced environments and values precision in administrative tasks. You'll collaborate with cross-functional teams while maintaining our signature Boston hospitality standards. Enjoy modern office amenities in downtown Boston with easy access to public transit.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with exceptional professionalism
- Coordinate complex calendars, meetings, and travel arrangements for executive team
- Process invoices, expense reports, and financial documentation with 100% accuracy
- Oversee office inventory management, supply procurement, and vendor relationships
- Support HR initiatives including onboarding, benefits administration, and compliance documentation
- Maintain digital filing systems and ensure data integrity across platforms
- Assist with special projects including event coordination and process improvement initiatives
Qualifications
- Associate's degree or equivalent combination of education and experience required
- Minimum 2 years administrative support experience in professional office environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with demonstrated ability to prioritize competing tasks
- Strong written and verbal communication abilities with polished phone etiquette
- Experience with HRIS systems and office management software preferred
- Proven track record of maintaining confidentiality and handling sensitive information
- Valid Massachusetts driver's license and reliable transportation for occasional off-site duties