Job Description
Join our dynamic team as an Office Assistant in the heart of San Francisco! We're seeking a detail-oriented professional to provide essential administrative support in a fast-paced environment. This immediate hire opportunity offers competitive compensation and career growth potential. Ideal for proactive individuals with strong organizational skills and a passion for office operations.
Responsibilities
- Manage incoming communications (phone, email, mail) and direct inquiries appropriately
- Coordinate calendar scheduling and meeting logistics for executive staff
- Maintain accurate digital and physical filing systems
- Assist with office supply procurement and inventory management
- Support onboarding processes for new hires
- Prepare professional correspondence and documentation
- Coordinate travel arrangements and expense reports
- Facilitate office equipment maintenance and vendor coordination
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly)
- Ability to handle confidential information with discretion
- High school diploma or equivalent; associate degree preferred
- Proactive problem-solving approach