Job Description
Join our dynamic team in Jacksonville as an Office Assistant and become the backbone of our daily operations! We're seeking a highly organized professional to ensure seamless administrative workflows in a fast-paced corporate environment. This urgent hiring opportunity offers competitive compensation, growth potential, and a collaborative culture. If you thrive in multitasking environments and excel at supporting teams, we want to hear from you!
Responsibilities
- Manage calendars, scheduling, and meeting coordination for executive staff
- Handle incoming communications via phone, email, and in-person interactions
- Process invoices, expense reports, and financial documentation accurately
- Maintain digital and physical filing systems with meticulous organization
- Coordinate office supplies inventory and procurement processes
- Support onboarding of new employees with orientation materials
- Collaborate with departments on administrative projects and events
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Strong attention to detail with error-free documentation
- Ability to prioritize tasks in deadline-driven environments
- Associate's degree or equivalent certification preferred
- Experience with office equipment (copiers, scanners, printers)
- Positive attitude with problem-solving aptitude