Job Description
We are seeking a highly organized and proactive Night Shift Administrative Assistant to join our dynamic team in San Diego, California. This role is perfect for a self-motivated professional who thrives in a quiet, focused environment and enjoys managing complex administrative tasks with precision.
As the Night Shift Assistant, you will be the first point of contact for our operations during non-business hours, ensuring that our internal processes run smoothly while the rest of the company rests. You will play a critical role in maintaining our high standards of efficiency and communication.
Key Benefits
- Competitive hourly rate: $20.00 - $28.00
- Stable Full-Time schedule
- Opportunity to work in the heart of San Diego
- Supportive and professional work environment
Responsibilities
- Manage high-volume email correspondence and incoming phone inquiries during night hours.
- Perform accurate data entry, maintain digital filing systems, and archive physical records.
- Coordinate calendar management, schedule meetings, and prepare meeting materials for the next business day.
- Process invoices, assist with accounts payable/receivable, and reconcile expense reports.
- Maintain office inventory, order supplies, and ensure the workspace is secure and organized.
- Assist with ad-hoc projects and special administrative requests as needed.
Qualifications
- Proven experience as an Administrative Assistant or in a similar office support role.
- Must be available to work rotating night shifts (e.g., 6:00 PM to 2:00 AM or 10:00 PM to 6:00 AM).
- Advanced proficiency in Microsoft Office Suite (Excel, Outlook, Word).
- Strong attention to detail and exceptional organizational skills.
- Excellent written and verbal communication abilities.
- High school diploma or equivalent required; Associate’s degree preferred.