Job Description
Join a dynamic team as a Night Shift Administrative Assistant in Oakland, CA.
We are seeking a highly organized and reliable professional to support our operations during the night shift. If you are detail-oriented, tech-savvy, and thrive in a quiet, focused environment, this is the perfect opportunity for you. We offer competitive pay, a comprehensive benefits package, and a collaborative culture.
Key Responsibilities:
- Manage incoming communications, including phone calls and emails, ensuring timely responses.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Assist with inventory management and supply ordering for the office.
- Generate reports and prepare documents using Microsoft Office Suite.
- Ensure security protocols are followed during the night shift.
- Support other departments with general administrative tasks as needed.
Qualifications:
- High School Diploma or equivalent required.
- Previous experience in an administrative or office support role.
- Must be available to work night shifts (e.g., 10:00 PM - 6:00 AM).
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision.
Responsibilities
- Communication Hub: Manage the front desk and phone lines during night hours, directing calls to the appropriate staff members and taking detailed messages.
- Data Management: Input and verify data into company databases and ensure all records are up to date and confidential.
- Documentation: Draft, format, and distribute internal memos, emails, and reports using advanced features of Microsoft Office.
- Logistics: Coordinate shipping and receiving activities, manage package deliveries, and handle petty cash transactions.
- Scheduling: Maintain and update calendars for management, scheduling meetings and appointments during the night cycle.
- Security: Monitor building security systems, check access cards, and ensure the facility is secure at all times.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration is a plus.
- Experience: Minimum 1-2 years of administrative experience; experience in a 24/7 environment is highly preferred.
- Technical Skills: Strong proficiency in MS Office Suite (Excel, PowerPoint, Word) and QuickBooks or similar software.
- Night Shift Availability: Must be willing and able to work rotating night shifts.
- Soft Skills: Exceptional attention to detail, problem-solving abilities, and a professional demeanor.
- Transportation: Reliable transportation is required as public transit may be limited during night hours.