Job Description
Are you looking for a flexible schedule that fits your lifestyle? Crescent City Operations is seeking a dedicated Night Shift Administrative Assistant to join our dynamic team. In this pivotal role, you will ensure our operations run smoothly 24/7, handling essential administrative tasks during off-peak hours.
We value professionalism, efficiency, and the ability to work independently. If you have a knack for organization and thrive in a quiet, focused environment, we want to hear from you.
Responsibilities
- Communication Management: Manage and prioritize incoming communications, including emails and phone calls, ensuring all inquiries are addressed promptly during the evening shift.
- Data Management: Perform accurate data entry and maintain updated digital records and physical filing systems with high attention to detail.
- Reporting: Prepare nightly operational reports and summaries to be reviewed by the morning management team.
- Scheduling: Assist with basic scheduling and calendar management for department heads to optimize off-hours workflow.
- Financial Admin: Process invoices and expense reports for the night shift team, ensuring accuracy and timely submission.
- Environment Maintenance: Maintain a clean, organized, and safe workspace to support the efficiency of the night operations.
Qualifications
- Experience: Proven experience as an Administrative Assistant or in a similar support role.
- Availability: Must be available to work night shifts (e.g., 5:00 PM to 2:00 AM).
- Technical Skills: Excellent proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic accounting software.
- Organizational Skills: Strong organizational skills and the ability to multitask in a fast-paced environment.
- Communication: High level of confidentiality and professional verbal and written communication skills.
- Education: High school diploma or equivalent required; Associate’s degree or relevant certification preferred.