Job Description
Opportunity for a Dedicated Night Shift Professional
Apex Administrative Solutions is looking for a highly organized Administrative Assistant to join our growing team in Minneapolis. We specialize in providing top-tier support for businesses operating 24/7, and we are currently seeking a reliable individual to manage our night operations.
This role offers a unique opportunity to work in a less chaotic, high-focus environment with a flexible schedule. You will play a crucial role in maintaining our clients' operations during off-hours, ensuring that critical tasks are completed efficiently and accurately.
Why Join Us?
- Competitive hourly wage and performance bonuses.
- Flexible scheduling options to suit your lifestyle.
- Health, dental, and vision insurance available.
- Modern workspace with state-of-the-art technology.
Responsibilities
- Calendar & Scheduling: Manage complex calendars for management, book conference rooms, and coordinate travel arrangements for night shifts.
- Communication Liaison: Act as the primary point of contact for incoming communications during off-hours, filtering and routing urgent messages.
- Data Management: Perform high-volume data entry, maintain digital filing systems, and generate nightly reports with a focus on zero errors.
- Office Coordination: Oversee the physical office security and lighting for night staff, and manage inventory for break rooms and supplies.
- Support Operations: Assist with logistics, such as processing invoices, scanning documents, and preparing packages for morning courier pickup.
- Ad-Hoc Support: Execute special projects and administrative tasks as needed to ensure seamless business continuity.
Qualifications
- Experience: Minimum of 1-2 years of experience in an administrative support role.
- Shift Availability: Must be willing and able to work rotating night shifts (e.g., 11:00 PM - 7:00 AM or 12:00 AM - 8:00 AM).
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook) and experience with CRM software.
- Communication: Excellent written and verbal communication skills, with the ability to communicate effectively via phone and email.
- Independence: Proven ability to work independently with minimal supervision and strong problem-solving skills.
- Attention to Detail: Keen eye for detail and the ability to maintain confidentiality of sensitive information.