Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This immediate opening offers a unique opportunity to support high-profile executives in a fast-paced corporate environment while enjoying competitive compensation and a flexible schedule. We're seeking a detail-oriented professional who thrives in nocturnal settings and can seamlessly manage complex administrative tasks. Immediate hiring for qualified candidates!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating cross-departmental communications
- Prepare and distribute confidential correspondence, reports, and presentation materials
- Oversee office inventory, procurement of supplies, and vendor relationship management
- Process incoming/outgoing communications including mail, emails, and digital documents
- Coordinate travel arrangements and expense reports for executive team members
- Maintain digital filing systems with meticulous attention to data security protocols
- Act as primary point of contact for overnight client and stakeholder communications
Qualifications
- Minimum 2 years of administrative support experience with night shift preference
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask under pressure
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- High school diploma or equivalent; Associate's degree preferred
- Ability to work independently with minimal supervision during overnight hours
- Valid Florida driver's license (occasional local errands required)