Job Description
Are you a highly organized professional looking for a flexible schedule? We are seeking a dedicated Night Shift Administrative Assistant to join our team in Fresno, CA. In this role, you will ensure our evening operations run smoothly, manage incoming communications, and provide critical support to our night staff.
We pride ourselves on a modern, inclusive work environment. If you thrive in a quieter environment and have exceptional attention to detail, we want to hear from you.
Responsibilities
- Manage Evening Communications: Monitor and respond to emails, phone calls, and inquiries during night hours to ensure no client needs are unmet.
- Schedule Coordination: Maintain the calendar for the night shift leadership team, managing appointments and rescheduling conflicts as necessary.
- Data Entry & Reporting: Accurately input daily logs, process invoices, and generate evening shift reports for the morning team.
- Document Management: Organize and file physical and digital documents, ensuring strict confidentiality and compliance.
- Support Operations: Assist in setting up conference rooms for early morning meetings and ensuring office facilities are secure and operational.
Qualifications
- Experience: Minimum of 2 years of administrative experience, preferably in a night shift or support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Time Management: Demonstrated ability to prioritize tasks and work independently with minimal supervision.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Reliability: Must be willing to work rotating night shifts (e.g., 4 PM to 12 AM or 10 PM to 6 AM).