Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Global Solutions Inc. in the heart of Chicago! We're seeking a highly organized professional to support our operations during evening hours with a flexible schedule that accommodates your lifestyle. This role offers competitive compensation, comprehensive benefits, and the opportunity to thrive in a fast-paced environment. If you're a detail-oriented individual with exceptional communication skills and a passion for efficiency, we encourage you to apply.
Responsibilities
- Manage incoming communications and prioritize urgent matters during night shift hours
- Coordinate complex calendars, scheduling meetings, and arranging travel for executives
- Prepare, edit, and distribute confidential reports and correspondence
- Oversee office inventory management and procurement of supplies
- Handle data entry, record-keeping, and database maintenance with precision
- Provide comprehensive administrative support to cross-functional departments
- Implement and maintain efficient filing systems for digital and physical documents
- Act as primary point of contact for overnight client/vendor communications
Qualifications
- Minimum 2 years of administrative experience, preferably in night shift roles
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience with office equipment (copiers, scanners, multi-line phones)
- Flexibility to adapt to changing priorities and tight deadlines
- Associate's degree or relevant certification preferred