Job Description
Join our dynamic team as a Night Shift Administrative Assistant where your precision and organizational skills will shine. This role is perfect for detail-oriented professionals seeking a non-traditional schedule in Los Angeles. You'll be the backbone of our operations, ensuring seamless data flow and administrative excellence while our city sleeps. Enjoy competitive pay, comprehensive benefits, and a supportive work environment that values your contributions.
Responsibilities
- Accurately enter, update, and maintain critical data in company databases and spreadsheets
- Manage and organize confidential files, records, and documentation with strict confidentiality protocols
- Provide exceptional administrative support to department heads during night shift operations
- Process and distribute incoming communications, including emails, memos, and reports
- Coordinate scheduling, travel arrangements, and meeting logistics for key personnel
- Monitor and respond to urgent inquiries from internal stakeholders during off-hours
- Assist with month-end reporting and data reconciliation tasks
Qualifications
- Minimum 2 years of experience in administrative or data entry roles
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with advanced Excel skills
- Exceptional typing speed (60+ WPM) with 99% accuracy in data entry
- Strong attention to detail and ability to maintain confidentiality
- Proven ability to work independently with minimal supervision during night shifts
- Associate's degree or equivalent administrative certification preferred
- Experience with database management systems (e.g., Salesforce, SAP) is a plus