Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This critical role ensures seamless office support during evening hours, maintaining efficiency while the rest of the city sleeps. Ideal for professionals seeking work-life balance with daytime availability, you'll manage essential tasks that keep our organization running smoothly. We offer a collaborative environment, competitive compensation, and opportunities for growth in a thriving Virginia business hub.
Responsibilities
- Coordinate evening office operations including mail processing, supply management, and facility security
- Manage executive calendars, schedule appointments, and arrange complex travel itineraries
- Prepare confidential reports, presentations, and correspondence using advanced MS Office suite
- Handle incoming communications via phone, email, and chat with professionalism and discretion
- Oversee document control systems, ensuring accurate record-keeping and compliance
- Support departmental projects through data analysis, research, and administrative task coordination
- Collaborate with international teams across time zones during evening handover processes
Qualifications
- Minimum 3 years of administrative experience with night shift or flexible scheduling
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to prioritize multiple tasks under pressure
- Proven experience with calendar management and complex scheduling systems
- Strong written and verbal communication abilities with attention to detail
- Ability to work independently with minimal supervision during off-hours
- Proficient in office equipment (multifunction printers, scanners, phone systems)
- Associate's degree in Business Administration or related field preferred