Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Global Solutions Inc. in Boston's Financial District. This premium role offers competitive compensation and a flexible schedule while supporting our 24/7 operations. You'll be the backbone of our overnight team, ensuring seamless office operations and executive support in a fast-paced environment. If you're a detail-oriented professional seeking a unique opportunity to shine during non-traditional hours, this is your chance to excel in a supportive, growth-oriented workplace.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex itineraries across time zones
- Handle confidential documentation, data entry, and record-keeping with 100% accuracy
- Process payroll, expense reports, and financial documentation using SAP and QuickBooks
- Coordinate global travel arrangements and logistics for international executive teams
- Provide comprehensive onboarding support for new hires during evening hours
- Oversee office inventory management and vendor relationships
- Act as primary point of contact for urgent overnight communications
Qualifications
- Minimum 3 years of administrative experience in a corporate or fast-paced environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Experience with SAP or ERP systems strongly preferred
- Ability to work independently with minimal overnight supervision
- Flexibility to adapt to changing priorities and urgent requests
- Associate's degree in Business Administration or related field required