Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Apex Global Solutions in Boston's Financial District. This premium role offers the opportunity to support C-suite executives during overnight hours in a cutting-edge corporate environment. We seek a highly organized professional who thrives in fast-paced settings and values work-life balance through a unique night shift schedule. Enjoy competitive compensation, comprehensive benefits, and the chance to be part of a forward-thinking organization.
Responsibilities
- Manage executive calendars and coordinate complex international meeting schedules across time zones
- Prepare confidential reports, presentations, and correspondence using advanced Microsoft Office Suite expertise
- Oversee office operations during overnight hours, including vendor coordination and facility management
- Process high-volume expense reports and financial documentation with precision
- Act as primary liaison between international offices during overnight business hours
- Implement and maintain digital filing systems with strict adherence to compliance protocols
- Coordinate logistics for corporate events and executive travel arrangements
Qualifications
- Minimum 3 years of executive-level administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Proven ability to manage sensitive information with absolute discretion
- Exceptional time management skills with demonstrated success in deadline-driven environments
- Experience coordinating international schedules and cross-functional communications
- Associate's degree or equivalent professional certification required
- Flexibility to work overnight shifts (11 PM - 7 AM) with weekend availability as needed
- Proficiency in office management software (e.g., Asana, Salesforce)