Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Long Beach, CA! This pivotal role supports our 24/7 operations by ensuring seamless administrative functions after hours. You'll be the backbone of our night operations, handling critical data entry tasks, coordinating cross-departmental communications, and maintaining organized workflows. If you thrive in a nocturnal environment and possess exceptional organizational skills, this opportunity is your gateway to career growth in a supportive, modern workplace.
Responsibilities
- Perform high-volume data entry with 99.5% accuracy into proprietary systems and databases
- Manage confidential documentation, records, and digital filing systems
- Coordinate interdepartmental communications and urgent after-hours requests
- Process incoming/outgoing correspondence, packages, and logistics documentation
- Generate daily operational reports and analytics for leadership review
- Support HR functions onboarding night-shift personnel and maintaining compliance records
- Act as primary point of contact for overnight vendor and client communications
Qualifications
- Minimum 2 years administrative support experience with proven data entry proficiency
- Advanced proficiency in MS Office Suite (Excel, Word, Outlook) and Google Workspace
- Experience with ERP systems (SAP, Oracle) or proprietary databases
- Exceptional attention to detail with error-proof documentation skills
- Ability to work independently in a remote/night-shift environment
- Strong written and verbal communication skills
- Flexibility to adapt to changing priorities during overnight operations
- Professional certification in office administration preferred