Job Description
Join the City of San Jose's dynamic team as a Night Shift Administrative Assistant! This critical role ensures seamless office operations during evening hours, supporting our public service mission. You'll be the backbone of after-hours administrative functions, maintaining efficiency while our community sleeps. Enjoy competitive pay, comprehensive benefits, and the unique opportunity to contribute to local governance without the daytime hustle.
We're seeking a detail-oriented professional with exceptional organizational skills and a commitment to public service. This position offers stability, growth opportunities, and the satisfaction of serving San Jose residents. If you thrive in quiet environments and excel at independent work, this role is your gateway to a meaningful career in municipal administration.
Responsibilities
- Manage incoming communications and prioritize urgent after-hours requests
- Process confidential documents with strict adherence to privacy protocols
- Coordinate departmental scheduling and maintain digital calendars
- Prepare daily reports and analytics for morning leadership review
- Oversee office inventory and supply chain management
- Assist with payroll processing and vendor invoicing
- Support emergency response coordination protocols
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite and data management tools
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Valid California driver's license (preferred)
- Background check clearance required
- Flexible availability for rotating weekend shifts