Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This premium opportunity offers unparalleled work-life balance while supporting critical business functions after hours. We're seeking a detail-oriented professional to maintain seamless office operations during overnight hours, ensuring our daytime team starts each morning with exceptional organization and support. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment that values your contribution to our mission.
Responsibilities
- Manage incoming communications including calls, emails, and digital correspondence during overnight shifts
- Coordinate complex scheduling, meeting logistics, and travel arrangements for executive teams
- Prepare and distribute confidential reports, presentations, and documentation with precision
- Oversee office supply inventory and procurement for 24/7 operational continuity
- Act as primary point of contact for emergency after-hours escalations and vendor coordination
- Maintain digital and physical filing systems with strict adherence to compliance protocols
- Support month-end closing procedures and financial record reconciliation
Qualifications
- Minimum 3 years administrative experience with night shift or overnight operations background
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with proven ability to manage competing priorities
- Professional discretion handling confidential information and sensitive matters
- Strong problem-solving abilities with minimal supervision in autonomous environments
- Valid California driver's license and reliable transportation for off-site duties
- Associates degree in Business Administration or related field preferred