Job Description
Join the dynamic team at the City of Charlotte as a Night Shift Administrative Assistant and become the backbone of our municipal operations. This pivotal role ensures seamless administrative support during evening hours, maintaining critical office functions while our city sleeps. You'll handle confidential documents, manage correspondence, and coordinate logistics for essential services – all while enjoying a competitive benefits package and a unique work schedule that offers daytime flexibility. Perfect for detail-oriented professionals seeking impactful non-traditional hours in a supportive government environment.
Responsibilities
- Manage incoming communications, including phone calls, emails, and digital correspondence during night shift hours
- Process and maintain confidential municipal records with strict adherence to data security protocols
- Coordinate logistics for overnight facility operations, including supply inventory and equipment maintenance
- Prepare and distribute essential reports, agendas, and documents for next-day executive meetings
- Serve as primary point of contact for emergency coordination protocols during off-hours
- Manage scheduling for 24/7 facility staff and coordinate cross-departmental communications
Qualifications
- Minimum 2 years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems
- Exceptional organizational skills with ability to prioritize multiple tasks independently
- Valid North Carolina driver's license and reliable transportation
- Ability to work flexible night shift schedule (typically 11 PM - 7 AM)
- Strong written and verbal communication skills with attention to detail
- Experience with public sector or municipal operations preferred