Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Global Solutions Inc. in Austin, TX! We're seeking a highly organized professional to support our operations during evening hours (10 PM - 6 AM). This critical role ensures seamless office operations while our day team rests. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your expertise makes a tangible impact. If you thrive in fast-paced settings and excel at multitasking, apply today!
Responsibilities
- Manage incoming communications (emails, calls, messages) during night shift hours
- Coordinate executive calendars, appointments, and travel arrangements
- Prepare, edit, and distribute confidential documents and reports
- Oversee office inventory, supply management, and equipment maintenance
- Support HR processes onboarding and compliance documentation
- Facilitate virtual meetings and conference calls across time zones
- Maintain accurate digital filing systems and document control protocols
Qualifications
- Minimum 3 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Experience with office management systems (e.g., SAP, Oracle)
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities during night shift
- Associate's degree or equivalent certification required