Job Description
Join our dynamic team as a Night Shift Administrative Assistant in the heart of New York City! This flexible schedule role offers the perfect work-life balance while supporting critical daily operations. We're seeking a detail-oriented professional to manage essential office tasks during evening hours, ensuring seamless operations across departments. With competitive compensation and growth opportunities, this position is ideal for self-starters who thrive in structured yet adaptable environments.
Responsibilities
- Manage incoming communications via phone, email, and digital platforms during night shifts
- Perform accurate data entry and maintain confidential digital filing systems
- Coordinate cross-departmental scheduling and calendar management for 24/7 operations
- Process payroll timesheets and expense reports with precision
- Support office inventory management and supply procurement logistics
- Prepare nightly operational reports and executive summaries
- Act as primary point of contact for overnight vendor and client communications
- Assist in onboarding new night-shift staff with training materials
Qualifications
- Minimum 2 years administrative experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience with scheduling software (e.g., Calendly, Trello)
- Flexibility to adapt to changing priorities during night operations
- Basic knowledge of office equipment (printers, scanners, multi-line phones)