Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Oakland! This critical role ensures seamless office operations during evening hours, supporting our community-focused initiatives. We're seeking a detail-oriented professional to maintain administrative workflows while providing exceptional support across departments. Enjoy competitive compensation, consistent night shift hours, and the opportunity to make a tangible impact in local government operations. Perfect for candidates seeking stability and growth in a structured environment.
Responsibilities
- Manage incoming communications (phone, email, in-person) during night shift hours
- Process and maintain confidential records/databases with strict accuracy
- Coordinate scheduling, travel arrangements, and meeting logistics for department heads
- Prepare and distribute official correspondence, reports, and documentation
- Oversee office supply inventory and equipment maintenance
- Support cross-departmental projects during off-peak business hours
- Facilitate onboarding for new night shift administrative staff
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years experience in administrative support or office management
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Ability to work independently with minimal supervision
- Strong written and verbal communication skills
- Experience handling confidential information with discretion