Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our city operations! This critical role supports essential municipal services during evening hours, ensuring seamless administrative workflows while our community rests. You'll handle confidential documentation, coordinate cross-departmental communications, and maintain critical databases with precision. Enjoy a competitive salary, comprehensive benefits package, and the unique opportunity to serve San Jose's residents during off-peak hours. Perfect for detail-oriented professionals seeking a non-traditional schedule with meaningful impact.
Responsibilities
- Manage incoming communications including calls, emails, and digital correspondence during evening shifts
- Process and maintain confidential municipal records, permits, and documentation
- Coordinate scheduling for departmental meetings and resource allocation
- Prepare accurate reports, spreadsheets, and presentations for leadership review
- Support facility operations by managing inventory orders and vendor communications
- Assist with onboarding processes for new evening staff and temporary contractors
- Implement and maintain digital filing systems with strict compliance protocols
Qualifications
- Minimum 2 years of administrative support experience in government or corporate settings
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to multitask in fast-paced environments
- Strong written and verbal communication abilities
- Experience with database management and record-keeping systems
- Ability to work independently with minimal supervision during night shifts
- Valid California driver's license (required for occasional facility checks)
- Knowledge of municipal regulations and compliance procedures preferred