Job Description
Join the City of San Jose's dynamic team as a Night Shift Administrative Assistant. This pivotal role supports critical municipal operations during overnight hours, ensuring seamless administrative functions for our community. Enjoy competitive compensation, comprehensive benefits, and the opportunity to serve San Jose residents while advancing your career in public sector administration. Our modern downtown office offers a collaborative environment with flexible scheduling options.
Responsibilities
- Manage incoming communications (emails, calls, mail) during night shift hours
- Coordinate scheduling, appointments, and meeting logistics for department heads
- Maintain digital and physical records with strict confidentiality protocols
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Assist with payroll processing and expense reconciliation tasks
- Provide exceptional customer service to internal stakeholders and citizens
- Support cross-departmental projects during overnight operational windows
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision
- Strong organizational and time management abilities
- Flexibility to work 10 PM - 6 AM shift schedule