Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Jacksonville's vibrant downtown core. This pivotal role supports critical municipal operations during evening hours, ensuring seamless service delivery for our community. Enjoy competitive pay, comprehensive benefits, and a supportive work environment designed for professional growth. Ideal candidates will thrive in fast-paced settings with minimal supervision while maintaining exceptional organizational standards.
Responsibilities
- Manage departmental scheduling and calendar coordination for night-shift staff
- Process confidential documents with strict adherence to privacy protocols
- Handle incoming communications (calls, emails, in-person inquiries) during evening hours
- Maintain digital and physical filing systems with meticulous accuracy
- Support budget tracking and expense reporting processes
- Coordinate meeting logistics and prepare materials for next-day operations
- Assist with cross-departmental projects during overnight operational windows
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years administrative support experience with night shift exposure
- Proficiency in Microsoft Office Suite and document management systems
- Exceptional organizational skills and attention to detail
- Ability to work independently with minimal supervision
- Strong written and verbal communication abilities
- Valid Florida driver's license (for occasional inter-departmental travel)
- Flexibility to cover varied shifts during critical operational periods