Job Description
Are you a self-motivated professional seeking a role that offers both stability and a quiet, focused work environment? Vanguard Operations Center is currently seeking a dedicated Night Shift Administrative Assistant to join our Phoenix-based team. In this pivotal role, you will ensure our 24/7 operations run smoothly during the evening hours. We offer a highly competitive wage, comprehensive benefits, and a supportive culture that values accuracy and efficiency.
As a Night Shift Administrative Assistant, you will be the backbone of our evening operations, handling critical administrative tasks that keep our business moving forward while the world sleeps. If you thrive in a calm atmosphere and possess exceptional organizational skills, we want to hear from you.
Responsibilities
- Manage and maintain complex calendars for senior management, scheduling meetings and resolving conflicts.
- Process and verify invoices, expense reports, and purchase orders with a high degree of accuracy.
- Handle incoming communications via phone and email, routing inquiries to the appropriate departments promptly.
- Update and maintain digital databases and physical filing systems to ensure compliance and easy retrieval.
- Prepare reports, presentations, and data summaries for leadership review using Microsoft Office Suite.
- Assist with payroll processing and timekeeping verification for the night shift crew.
- Maintain a clean and organized workspace to foster a professional environment.
Qualifications
- High School Diploma or GED required; Associate's degree preferred.
- Proven experience (2+ years) in administrative support, preferably in a night-shift or high-volume setting.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional typing speed and data entry accuracy.
- Strong verbal and written communication skills with the ability to interact professionally with all levels of staff.
- Ability to work independently with minimal supervision and manage multiple priorities.
- Must be available to work a flexible night shift schedule (e.g., 10:00 PM - 6:00 AM).