Job Description
Join our dynamic team as a Night Office Assistant and become the backbone of our after-hours operations! This critical role ensures seamless office functionality during evening hours while supporting our Boston-based professionals. You'll maintain a productive, welcoming environment, handle confidential documents with precision, and coordinate cross-departmental workflows. If you're a detail-oriented professional seeking a stable night shift with growth opportunities, we invite you to apply today.
Responsibilities
- Manage front desk operations during night shift, including visitor screening and call routing
- Process incoming/outgoing mail, packages, and confidential documents
- Perform data entry, filing, and record management using MS Office Suite
- Coordinate office maintenance, supply inventory, and facility security protocols
- Support executive teams with scheduling, travel arrangements, and document preparation
- Collaborate with remote teams across time zones for seamless project handoffs
Qualifications
- Minimum 1 year experience in office administration or customer service
- Proficiency in Microsoft Office (Outlook, Word, Excel) and office equipment
- Exceptional organizational skills with attention to detail
- Ability to work independently with minimal supervision
- Strong written and verbal communication abilities
- Flexibility to work nights (10 PM - 6 AM) and occasional weekends
- High school diploma or equivalent; associate's degree preferred