Job Description
Join our dynamic team as a Night Office Assistant in Philadelphia! We're seeking a highly organized professional to support our 24/7 operations during evening hours. This critical role ensures seamless office functionality while our day team rests. Enjoy competitive pay, comprehensive benefits, and immediate start opportunities in a collaborative environment. If you thrive in nighttime settings and excel at multitasking, apply now to become the backbone of our overnight operations!
Responsibilities
- Manage incoming communications including calls, emails, and digital correspondence during night hours
- Coordinate office logistics including supply inventory, equipment maintenance, and facility security checks
- Process and distribute critical documents with strict attention to confidentiality protocols
- Support data entry tasks and maintain accurate digital records using MS Office Suite
- Assist with scheduling, calendar management, and meeting preparations for next-day operations
- Monitor building systems and address maintenance issues promptly
- Act as primary point of contact for overnight vendor deliveries and emergency situations
Qualifications
- Minimum 2 years office administration experience with night shift preference
- Proficient in Microsoft Office Suite (Outlook, Word, Excel) and office equipment
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- High school diploma or equivalent; associate's degree preferred
- Valid Pennsylvania driver's license for occasional errands
- Ability to work independently with minimal supervision
- Basic knowledge of office security protocols and emergency procedures