Job Description
Join our dynamic team at CityHub Solutions as a Local Office Assistant and become the backbone of our Philadelphia operations! We're seeking a detail-oriented professional to deliver exceptional administrative support in a fast-paced environment. This role offers growth opportunities, competitive benefits, and the chance to work with passionate colleagues in Center City. If you thrive in collaborative settings and possess strong organizational skills, we encourage you to apply today.
Responsibilities
- Manage office calendars, scheduling meetings, and coordinating logistics for staff and clients
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Maintain organized filing systems (digital and physical) for confidential documents
- Procure office supplies, equipment, and services while managing vendor relationships
- Support onboarding processes by preparing new hire materials and workspace setups
- Coordinate office events, meetings, and travel arrangements
- Assist with basic bookkeeping tasks and expense report processing
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and exercise discretion
- Philadelphia local residency required for local coordination duties
- Valid driver's license and reliable transportation