Job Description
Join our dynamic Philadelphia-based team as a Local Office Assistant and become the backbone of our daily operations. We're seeking a detail-oriented professional to provide essential administrative support in a fast-paced office environment. This part-time role offers flexible hours and an opportunity to grow with a forward-thinking company dedicated to excellence. If you're passionate about organization and thrive in collaborative settings, apply today to join our supportive workplace culture.
Responsibilities
- Manage front desk operations including greeting visitors and handling incoming communications
- Perform accurate data entry and maintain digital filing systems
- Coordinate office supplies inventory and procurement processes
- Support calendar management and meeting scheduling for department heads
- Assist with document preparation, formatting, and distribution
- Process incoming/outgoing mail and manage shipping logistics
- Collaborate with team members on administrative projects and initiatives
Qualifications
- High school diploma or equivalent; associate degree preferred
- 1+ years of office administration or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach with attention to detail
- Local Philadelphia residency required for in-office presence