Job Description
Join our dynamic team at Boston Business Solutions as a Local Office Assistant and become the backbone of our thriving downtown operations! We're seeking a highly organized professional to ensure seamless office functionality while supporting our diverse team of professionals. This immediate full-time opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment in Boston's vibrant Financial District. If you're passionate about operational excellence and thrive in fast-paced settings, apply today to start your rewarding career journey with us!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Provide exceptional front-desk reception and handle multi-line phone systems
- Assist with document preparation, filing, and digital record management
- Support event planning and meeting coordination for internal and external stakeholders
- Collaborate with vendors for service contracts and office procurement
- Maintain confidential records and ensure compliance with company policies
Qualifications
- Minimum 2 years of administrative or office support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Proven problem-solving skills and ability to multitask in fast-paced environments
- High school diploma or equivalent; associate's degree preferred
- Valid Massachusetts driver's license (for occasional local errands)
- Experience with office management software (e.g., Asana, Trello, or similar)