Job Description
Join our dynamic team at Chicago Business Solutions as a Local Office Assistant! We're urgently seeking a highly organized professional to support our office operations in downtown Chicago. This is an immediate opportunity to make a significant impact in a fast-paced environment. If you're passionate about administrative excellence and thrive in collaborative settings, apply today and become a vital part of our growing organization!
Responsibilities
- Manage incoming communications including phone calls, emails, and mail with professionalism and efficiency
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Prepare, edit, and distribute confidential documents and reports using Microsoft Office Suite
- Maintain organized filing systems (digital and physical) for easy document retrieval
- Assist with onboarding processes including new hire setup and orientation coordination
- Support office inventory management, supply procurement, and vendor relationships
- Coordinate meeting logistics including room reservations, catering, and equipment setup
Qualifications
- Minimum 2 years of administrative or office support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with customer service experience
- High school diploma or equivalent; associate degree preferred