Job Description
Join our dynamic team at Miami Administrative Services as a Weekend Administrative Assistant and become the backbone of our office operations! This part-time role offers the perfect work-life balance with weekend shifts, allowing you to enjoy weekdays while contributing to a thriving business environment. We're seeking a detail-oriented professional to support our Virginia-based team remotely while maintaining Miami's local administrative excellence. Enjoy competitive pay, flexible scheduling, and a collaborative culture that values your expertise.
Responsibilities
- Manage incoming communications via phone, email, and virtual platforms
- Coordinate scheduling, appointments, and meeting logistics for Virginia and Miami teams
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expenses, and reimbursements with precision
- Support HR functions onboarding and documentation for weekend staff
- Prepare reports and correspondence using Microsoft Office Suite
- Act as primary weekend liaison for client/vendor communications
Qualifications
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience with virtual collaboration tools (Teams, Zoom)
- High school diploma or equivalent; associate degree preferred
- Spanish language skills highly advantageous for Miami market