Job Description
We are seeking a highly organized and proactive Local Administrative Assistant to join our dynamic team in Oakland, CA. This is an urgent hiring opportunity for a detail-oriented professional who thrives in a fast-paced environment. We offer a flexible schedule and a competitive compensation package for the right candidate.
In this role, you will serve as the first point of contact for our clients and internal teams, ensuring smooth daily operations. If you are looking for a meaningful career in administrative support with growth opportunities, apply today!
Responsibilities
- Manage and direct all incoming communications, including phone calls, emails, and correspondence, with a professional and courteous demeanor.
- Schedule and coordinate meetings, appointments, and travel arrangements for management staff.
- Prepare and edit documents, presentations, and reports using Microsoft Office Suite and Google Workspace.
- Maintain accurate and up-to-date filing systems, both digital and physical, ensuring easy retrieval of information.
- Assist with data entry, payroll processing, and expense reporting with strict attention to accuracy.
- Coordinate office logistics, including ordering supplies, managing inventory, and ensuring a clean and organized workspace.
- Act as a liaison between various departments to facilitate efficient workflow and communication.
Qualifications
- High school diploma or equivalent; Associate's degree preferred.
- Proven experience as an Administrative Assistant, Receptionist, or in a similar local office role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Experience with basic bookkeeping or payroll software is a plus.