Job Description
Immediate Hiring Opportunity for Local Administrative Assistant in Baltimore, MD!
Join our dynamic team at Baltimore City Administration and become the backbone of our operations. We're seeking a highly organized Administrative Assistant to support our local government initiatives with precision and professionalism. This is your chance to make a tangible impact in your community while growing your career in a stable, mission-driven environment.
Why Join Us?
• Competitive salary with comprehensive benefits package
• Opportunities for professional development and advancement
• Work directly with city leaders and community stakeholders
• Contribute to Baltimore's growth and revitalization efforts
What We Offer
• Health, dental, and vision insurance
• Generous paid time off and holidays
• Retirement savings plan with employer match
• Flexible work arrangements available
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications (phone, email, mail) and provide exceptional customer service
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain accurate digital and physical filing systems for department records
- Process purchase orders, expense reports, and invoices following city protocols
- Coordinate logistics for community events and public meetings
- Assist with onboarding new staff and provide administrative training
Qualifications
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion and confidentiality
- Experience working with government or public sector organizations preferred
- High school diploma or equivalent; Associate's degree in Business Administration preferred