Job Description
We're seeking a highly motivated Local Administrative Assistant to join our dynamic team in San Jose! This urgent full-time position offers competitive pay and growth opportunities within a collaborative environment. As the backbone of our office operations, you'll ensure seamless daily workflows while supporting departmental initiatives. If you're detail-oriented, tech-savvy, and thrive in fast-paced settings, we encourage you to apply immediately. Join us in shaping the future of office excellence!
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements for executives
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and purchase orders using QuickBooks
- Coordinate office events, catering, and facility maintenance requests
- Onboard new hires and manage office supply inventory
- Support cross-departmental projects with data compilation and reporting
Qualifications
- 3+ years of administrative experience in a corporate or public sector setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Ability to prioritize tasks in a fast-paced environment
- Strong written and verbal communication skills
- Experience with calendar management and meeting coordination
- Knowledge of office management best practices
- Associate's degree or equivalent certification preferred