Job Description
Join our dynamic team at City Administration Services as a Local Administrative Assistant and become the backbone of our Jacksonville operations! We're seeking a highly organized professional to provide essential support in a fast-paced environment. This immediate hiring opportunity offers flexible hours competitive compensation and the chance to make a tangible impact. Perfect for detail-oriented individuals who thrive in administrative roles and want to contribute to community-focused initiatives.
Responsibilities
- Manage daily office operations including scheduling appointments and maintaining calendars
- Handle confidential documentation with precision using digital filing systems
- Coordinate communication between departments and external stakeholders
- Process incoming communications (calls, emails, mail) and prioritize responses
- Assist with event coordination and meeting logistics for community programs
- Perform data entry and maintain accurate record-keeping systems
- Support budget tracking and expense report preparation
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Ability to handle sensitive information with discretion
- Valid Florida driver's license (for occasional errands)
- Availability to work 20-25 hours weekly with flexible scheduling