Job Description
Join our dynamic team as a Local Administrative Assistant and kickstart your career in a supportive environment! We're seeking motivated individuals with no prior experience to provide essential office support in San Jose's vibrant business district. Enjoy flexible scheduling that fits your lifestyle while gaining hands-on administrative experience. Our comprehensive training program ensures you'll develop valuable skills in office operations, customer service, and digital tools. This is your opportunity to grow professionally while maintaining work-life balance.
Responsibilities
- Manage incoming communications (phone, email, mail) with professionalism and efficiency
- Organize and maintain digital filing systems using Google Workspace and Microsoft Office Suite
- Coordinate office supplies inventory and procurement processes
- Support calendar management and scheduling for department staff
- Assist with basic bookkeeping tasks and expense report processing
- Prepare routine correspondence, memos, and meeting materials
- Facilitate cross-departmental communication and information sharing
Qualifications
- High school diploma or equivalent (recent graduates welcome)
- Proficient in basic computer applications (Google Docs, Excel, Outlook)
- Excellent verbal and written communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Customer-service oriented mindset with problem-solving aptitude
- Reliable transportation to our San Jose location
- Flexibility to work 20-30 hours per week (schedule negotiable)