Job Description
Are you a highly organized professional looking for a rewarding opportunity in Memphis?
We are seeking a detail-oriented and proactive Administrative Assistant to join our growing team. This is an immediate hiring opportunity for a local candidate who thrives in a fast-paced, dynamic environment. If you have a passion for efficiency and excellent communication skills, we want to hear from you.
Why Join Us?
- Immediate Start: Jumpstart your career with an onboarding process that gets you working from Day 1.
- Local Focus: We are dedicated to hiring talent within the Memphis community.
- Growth Potential: A supportive environment where your contributions are valued and recognized.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare itineraries.
- Communication Management: Serve as the primary point of contact for internal and external stakeholders via phone, email, and in-person interactions.
- Document Preparation: Draft, proofread, and edit correspondence, presentations, and reports with a high degree of accuracy.
- Office Operations: Maintain office supplies inventory, manage filing systems, and ensure the reception area is organized and welcoming.
- Event Coordination: Assist in planning and executing company events, meetings, and team-building activities.
- Data Entry & Reporting: Update and maintain databases, perform basic bookkeeping tasks, and generate weekly reports.
Qualifications
- Experience: Minimum of 2-3 years of professional administrative support experience.
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software is highly desirable.
- Communication: Excellent verbal and written communication skills with a professional and polished tone.
- Organization: Demonstrated ability to multitask, prioritize schedules, and manage time effectively in a busy environment.
- Problem Solving: Ability to anticipate needs and solve problems proactively with minimal supervision.