Job Description
Are you a highly organized professional looking to make a significant impact in a dynamic environment? Urban Admin Group is seeking a dedicated Local Administrative Assistant to join our team in Los Angeles, CA. In this role, you will serve as the operational backbone of our office, ensuring seamless communication, efficient workflow management, and exceptional service to our internal teams and clients.
We value a collaborative culture where your proactive approach to problem-solving is rewarded. If you have a proven track record in administrative support and a passion for excellence, we invite you to apply.
Responsibilities
- Calendar & Scheduling: Manage complex calendars for department heads, coordinate meetings, and handle travel arrangements with precision.
- Office Administration: Oversee daily office operations, including supply inventory management, vendor coordination, and facility maintenance.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, drafting professional correspondence and routing inquiries appropriately.
- Data Management: Maintain accurate digital and physical filing systems, including databases, spreadsheets, and personnel records.
- Event Coordination: Assist in organizing company events, team-building activities, and client luncheons from concept to execution.
- Project Support: Assist senior management with special projects, preparing presentations, and compiling reports.
Qualifications
- Experience: Minimum of 2-3 years of administrative experience in a local business or corporate setting.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Outlook, Word) and Google Workspace.
- Communication: Superior written and verbal communication skills with a polished, professional demeanor.
- Organization: Exceptional attention to detail and the ability to multitask in a fast-paced environment.
- Local Requirement: Must be based in Los Angeles, CA, and able to commute to our Wilshire Boulevard office.